Ujyalo Foundation Vacancy for Operations & Strategy Manager 2025
About Vacancy:
Position: Operations & Strategy Manager
Work Modality: In person
Duration: 12 months
Location: Nepal
About Organization:
Ujyalo Foundation is a feminist organization dedicated to advancing leadership, inclusion, and wellbeing for women, girls, and gender-diverse individuals. The organization is committed to fostering safe, equitable, and accountable systems grounded in the values of care, integrity, and collective leadership.
As part of efforts to strengthen its internal structure, Ujyalo Foundation is seeking a highly motivated and emotionally mature professional to provide support in operations, human resource systems, and executive leadership functions.
About Position:
The Operations & Executive Support Manager is a key organizational role responsible for ensuring smooth day-to-day operations, overseeing human resource processes, and providing direct, high-level support to the Executive Director. This position plays a central role in maintaining organizational efficiency and enabling effective leadership.
The ideal candidate brings positive energy, strong coordination and organizational skills, high emotional intelligence, and a solution-oriented mindset, with the ability to navigate complex tasks while supporting a collaborative and values-driven work environment.
Key Responsibilities:
Operations Management (40%)
- Oversee daily office operations, logistics, procurement, vendor coordination, and asset management.
- Maintain, update, and ensure adherence to organizational SOPs across teams.
- Support programme logistics including travel, events, venue coordination, and documentation.
- Ensure physical and digital filing systems are organized, updated, and audit-ready.
- Provide proactive troubleshooting and operational support.
Executive Support (30%)
- Manage the Executive Director’s calendar, meetings, travel, and communications.
- Prepare briefs, meeting notes, follow-ups, and official documents for the Executive Director.
- Coordinate communication between the Executive Director and team members.
- Track organizational priorities and support timely execution.
- Maintain confidentiality while providing executive-level support.
HR & People Support (20%)
- Support recruitment, onboarding, offboarding, and HR administrative processes.
- Maintain HR files, personnel records, and leave trackers.
- Uphold feminist, inclusive, and values-driven HR practices.
- Support staff wellbeing and internal communication.
Compliance & Governance Support (10%)
- Coordinate donor compliance documentation.
- Support preparation of audit folders and reporting documents.
- Track compliance deadlines and maintain updated governance files.
Required Qualifications:
- Bachelor’s degree in management, HR, business administration, or a related field.
- Minimum of 3–5 years of experience in operations, administration, HR coordination, or executive support roles.
- Excellent communication skills in both English and Nepali.
- Strong organizational and time-management skills with high attention to detail.
- Proven ability to handle sensitive information with discretion and confidentiality.
- Prior experience in NGO operations is preferred but not mandatory.
Key Competencies:
- Strong coordination skills with a systems-thinking approach.
- High emotional intelligence with the ability to remain calm under pressure.
- Professional and effective communication skills.
- Reliability, accountability, and a proactive approach to problem-solving.
- Ability to manage upward and provide effective support to senior leadership.
- Commitment to a respectful, inclusive, and feminist work ethic.
Ideal Candidate Profile:
- Positive, solutions-oriented, and steady in approach.
- Organized, reliable, and self-driven.
- Kind, respectful, and people-centered.
- Open to feedback and non-defensive.
- Able to manage multiple priorities effectively.
- Committed to feminist values and collaborative leadership.
Application Process:
Interested candidates may submit the following documents:
- Updated CV
- Cover letter explaining alignment with the role and Ujyalo’s values
- Names of two professional references
Applications will be reviewed on a rolling basis until the position is filled.
To Apply:
Email your application to: hiring.ujyalo@gmail.com
Use the subject line: Application - Operations & Strategy Manager
