Karkhana Samuha Vacancy 2026 for Admin & Finance Assistant in Kalaiya, Bara

Karkhana Samuha has announced a new vacancy for the position of Admin & Finance Assistant in Kalaiya, Bara. This opportunity is ideal for candidates interested in administration, office management, logistics coordination, and basic finance operations within Nepal’s nonprofit and education innovation sector.

The position is full-time for an initial duration of six months with the possibility of extension based on performance and organizational requirements. Interested and qualified candidates can apply before May 20, 2026.

Job Overview

About Karkhana Samuha

Karkhana Samuha is a Nepal-based nonprofit organization focused on making innovation in education more inclusive, accessible, and impactful for communities, especially for people from marginalized backgrounds. The organization works to create equitable learning opportunities through human-centered design, participatory learning approaches, and collaborative innovation systems.

Karkhana Samuha promotes creative problem-solving and experiential learning through its Think, Make, Play, Improve (TMPI) Cycle. This approach encourages learners, educators, and communities to think critically, create prototypes, experiment through play, and continuously improve solutions based on feedback and local needs.

The organization also supports Communities of Practice (CoP), where educators, innovators, and partners collaborate to share knowledge, develop local solutions, and strengthen innovation ecosystems. Karkhana Samuha operates alongside partner organizations including Karkhana Private Limited and Karkhana Global, all working toward the shared vision of encouraging local innovation for global impact.

Position Summary

The Admin & Finance Assistant will support the daily administrative and financial operations of the Kalaiya office. The role includes office administration, petty cash management, logistics coordination, inventory tracking, vendor communication, and operational support for field activities and events.

This position is suitable for organized and detail-oriented individuals who can manage multiple operational tasks efficiently while supporting program implementation activities.

Key Responsibilities

Office Administration and Office Management

• Manage daily office operations and maintain a professional work environment
• Monitor office supplies, utilities, and consumables
• Maintain physical and digital filing systems
• Support coordination and scheduling for field and program teams
• Ensure maintenance of office equipment and facilities

Inventory and Asset Management

• Maintain inventory and fixed asset records
• Conduct regular physical verification of office assets
• Ensure proper asset tagging and documentation
• Coordinate with finance teams for asset reporting

Petty Cash and Expense Management

• Manage petty cash according to organizational policies
• Record office expenses and prepare settlements
• Support advance disbursement and financial documentation for field activities
• Track recurring operational expenses

Daily Operations Management

• Manage kitchen supplies and lunch-related expenses
• Maintain monthly lunch records and expense summaries
• Coordinate with local vendors and service providers

Logistics Support

• Support training programs, workshops, and meetings
• Coordinate transport, venue arrangements, refreshments, and accommodation
• Assist with field-level logistical operations
• Ensure proper documentation of event-related expenses

Vendor and Field Coordination

• Coordinate with local vendors and suppliers
• Maintain vendor records and quotations
• Support procurement-related documentation
• Assist with settlement of field expenses

Required Qualifications

Candidates should have:

• High school diploma or equivalent qualification
• Additional training in office administration is an advantage
• Previous experience in administration or office support roles
• Basic understanding of petty cash and expense documentation
• Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint

Required Skills

Applicants should demonstrate:

• Strong organizational and time-management skills
• Attention to detail in documentation and record keeping
• Basic financial and numerical skills
• Good communication and coordination abilities
• Ability to work collaboratively in field environments

Preferred Attitudes and Behaviors

The organization is looking for candidates who are:

• Detail-oriented and organized
• Respectful and collaborative
• Adaptable to dynamic field situations
• Comfortable working with diverse communities and teams

Salary and Benefits

• Basic monthly salary: NPR 19,500
• Opportunity to work in Nepal’s education innovation and nonprofit sector
• Exposure to field operations, administration, and program coordination
• Possibility of contract extension based on performance

Application Process

Interested candidates must submit their application through the official Google Form along with an updated CV before the deadline.

For inquiries:

• Email: hr@karkhanasamuha.org.np

Application Deadline:

• May 20, 2026, at 11:59 PM

Late applications will not be accepted.

Important Information

Candidates residing in project locations will be given preference. Karkhana Samuha is committed to diversity and inclusion and strongly encourages applications from:

• Women
• Gender minorities
• Persons with disabilities
• Individuals from Madhesh Province

Why This Opportunity Matters

This vacancy provides a valuable opportunity for individuals seeking experience in nonprofit administration, finance support, logistics, and office operations. Candidates interested in education innovation, community-focused work, and operational management can gain meaningful professional experience while contributing to inclusive learning and social impact initiatives in Nepal.

For young professionals and early-career applicants, this role also offers exposure to field coordination, administrative systems, and nonprofit program operations within a collaborative work environment.